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Ranadwip Kuila

Material/Warehouse Coordinator • India • r*******@gmail.com • +91*******436 • linkedin.com.in/••••• • drivetube.ai/•••••

Professional Summary

Material/Warehouse Coordinator with 19+ years of experience managing inventory, materials handling, and logistics across oil & gas, mining, power and industrial projects. Proficient in SAP MM, GRN/MRN processing, stock reconciliation and site issuance; skilled at maintaining traceability, ensuring HSE compliance and supporting project close-out documentation.

Technical Skills

Testing: HSE Compliance,QA,QC Inspection,ISO Procedures,Traceability and Batch Control
Tools and Methodologies: MS Office Excel, Word,Stock Report Generation,Documentation Management,Material Control Systems
Inventory & Warehouse: Inventory Management,Material Reconciliation,Receiving and Issuing Materials,Stocktaking and Cycle Counts,FIFO Management,Dispatch Coordination
ERP & Systems: SAP MM,Warehouse Management Systems,Material Receipt Note MRN,Goods Receipt Note GRN,Purchase Order Management
Logistics & Procurement Support: Logistics Coordination,Vendor Coordination,Purchase Order Preparation,Inbound,Outbound Scheduling

Work Experience

Vedanta Zinc International
Northern Cape Town
Material Coordinator
Sept 2025 – Mar 2026
Managed materials and warehouse operations supporting mining/metals project activities in Northern Cape; coordinated receipt, storage and issuance for onsite construction teams.
Tech Stack: SAP MM, GRN, MRN, MS Excel, Documentation Management
  • Supervised receipt inspections with QA/QC and client reps to verify material conformance to specifications and ensure acceptance before warehouse entry.
  • Maintained complete documentation (delivery notes, inspection reports, material certificates) to support traceability and project audit requirements.
  • Established inventory control procedures using GRN and MRN workflows to standardize receipts and improve record accuracy.
  • Recorded batch and serial numbers for critical materials to ensure end-to-end traceability and simplify non-conformance investigations.
  • Coordinated timely issuance of materials to site teams based on project priorities, reducing delays to construction activities.
  • Generated stock and consumption reports for project stakeholders and supported reconciliation activities during project close-out.
Madina Gulf
Qatar (SHELL)
Material Controller
Aug 2024 – Dec 2024
Controlled materials for a Shell shutdown project in Qatar, managing segregation, racking and issuance during critical shutdown activities.
Tech Stack: Warehouse Management Systems, Inventory Reconciliation, GRN, MRN, MS Excel
  • Managed shutdown material receiving and segregation to ensure easy retrieval and correct storage per project specifications.
  • Maintained real-time records of received and pending materials to support shutdown schedules and reduce retrieval time.
  • Planned and scheduled material collection and movements to align with shutdown phases and minimize idle inventory.
  • Oversaw issuance with complete documentation to ensure accountability and correct charging to work orders.
  • Conducted regular inventory reconciliation and updated stock ledgers to reduce discrepancies between physical and system records.
  • Coordinated with logistics and vendors to expedite critical spares and minimize downtime during shutdown operations.
Future Engineering W.L.L
QAPCO, Qatar
Material Controller
July 2023 – Dec 2023
Handled materials for petrochemical EPC works at QAPCO, planning needs from isometric drawings and ensuring accurate receiving and issuing processes.
Tech Stack: SAP MM, GRN, MRN, Material Inspection Procedures, MS Excel
  • Planned material requirements using isometric drawings to ensure correct parts and quantities were procured and available on site.
  • Processed GRN and MRN for all received consignments and updated records to maintain accurate stock positions.
  • Performed material reconciliation between supplier documents, POs and physical receipts to ensure accountability.
  • Inspected incoming materials for conformity and raised non-conformance reports for discrepant items to protect project quality.
  • Coordinated issuance to construction teams and prioritized materials based on project schedule demands.
  • Provided documentation and support to procurement for returns, replacements and supplier claim resolution.
SHEMA POWER LAKE KIVU
Rwanda
Logistic Coordinator
May 2021 – Oct 2021
Coordinated inbound logistics and warehouse recording for a power project, ensuring accurate receipt processing and ISO-conformant handling of non-conforming materials.
Tech Stack: Warehouse Management Systems, ISO Procedures, MS Excel, Inventory Reporting
  • Verified inbound deliveries against POs and packing lists, performing counts and inspecting shipments for concealed damage.
  • Used warehouse management systems to record receipts and promptly update inventory balances for operational visibility.
  • Segregated non-conforming materials and completed ISO approval processes while notifying stakeholders for corrective actions.
  • Reviewed daily transaction reports and analyzed stock levels to maintain optimal inventory and prevent stockouts.
  • Coordinated with transport and site teams to schedule deliveries and internal movements to meet construction timelines.
  • Prepared inventory status reports to support planning and periodic audits.
Alkhorayef Petroleum
Kuwait
Warehouse Coordinator
Oct 2019 – April 2020
Managed warehouse operations for petroleum-related equipment and materials, supporting commercial projects and supplier coordination in Kuwait.
Tech Stack: PO Management, Inventory Control, MS Excel, Supplier Liaison
  • Analyzed daily transaction reports and reorder advice to determine replenishment needs and maintain required stock levels.
  • Controlled stock movements and balances for equipment and materials to ensure availability for project activities.
  • Supported the Commercial Projects Team by preparing purchase orders and liaising with suppliers and contractors.
  • Performed periodic inventory checks and updated records to maintain accurate stock ledgers.
  • Managed inbound receipts and coordinated quality verification to ensure materials matched POs and specifications.
  • Streamlined issuance processes to accelerate material delivery to site and reduce administrative delays.
Katanga Mining
DR Congo
Warehouse Coordinator
Sept 2017 – March 2018
Oversaw material receipt, stocking and distribution for mining operations, implementing procedures to improve accuracy and accountability in warehouse operations.
Tech Stack: Inventory Reconciliation, Physical Counts, Documentation Control, Warehouse Procedures
  • Coordinated receipt, stocking and distribution of materials to support ongoing mining operations and maintenance tasks.
  • Implemented inventory policies and procedures and conducted physical counts to verify accuracy against invoices and POs.
  • Achieved 100% accuracy rate in warehouse operations through disciplined receiving and counting processes.
  • Managed documentation for incoming and outgoing materials to ensure traceability and proper charging to cost centres.
  • Performed reconciliation of stock records and supported resolution of discrepancies with suppliers and project teams.
  • Provided training and supervision to warehouse staff to improve handling and storage practices.
Capital Foods Lda
Mozambique
Warehouse In Charge
April 2016 – Aug 2017
Managed warehouse operations for a food distribution facility, focusing on QC inspections, monthly inventory checks and productivity reporting.
Tech Stack: QC Inspection, Monthly Inventory, Stock Reporting, Vendor Coordination
  • Reported on warehouse productivity and performed QC inspections to ensure incoming goods met quality requirements.
  • Managed monthly inventory checks and reconciled physical counts with invoices and POs to maintain ledger accuracy.
  • Handled material receipt processing and quality checks to confirm compliance with purchase specifications.
  • Implemented storage and handling practices to protect perishable items and reduce spoilage.
  • Coordinated returns and supplier communication for substandard deliveries to maintain supply chain reliability.
  • Prepared inventory and performance reports for management to inform procurement and stock decisions.
Worley Parson
Oman
Material Coordinator
Feb 2015 – Nov 2015
Provided materials control support for engineering and construction projects in Oman, handling receiving, inspection and site issuance tasks.
Tech Stack: Material Control System, GRN, MRN, MS Excel
  • Received and inspected incoming materials, verifying quantities against POs and packing lists to ensure correct deliveries.
  • Maintained accurate records of received materials and updated the site material control system for visibility.
  • Tracked material discrepancies and coordinated with procurement and suppliers for resolution.
  • Issued materials to site teams according to requisitions, ensuring correct documentation for chargebacks.
  • Supported material audits and stocktakes to validate inventory records and improve controls.
  • Facilitated timely movement of materials between storage and work fronts to support project schedules.
Tamimi Global (Tafga)
Saudi Arabia
Material Coordinator
May 2013 – Jan 2014
Managed receipt and issuance of materials for construction projects in Saudi Arabia, maintaining stock integrity and supporting site requirements.
Tech Stack: Inventory Control, Stock Checks, Material Issuance Records, Vendor Coordination
  • Managed receiving and issuance processes to maintain correct stock levels and meet site material requests.
  • Performed regular stock checks and reported shortages or variances to supervisors for timely corrective action.
  • Verified quality and quantity of received items and ensured storage met handling requirements.
  • Maintained issue logs and material movement records to ensure accountability and traceability.
  • Coordinated with procurement to expedite critical items and manage supplier deliveries.
  • Prepared periodic inventory summaries to inform project managers and support planning.
Day-night Engineer Pvt Ltd
Mumbai
Material Controller
Dec 2011 – Sept 2012
Controlled issuance and tracking of materials and tools for site operations in Mumbai, maintaining daily records and supporting site supervisors.
Tech Stack: Daily Issuance Logs, Inventory Records, Stock Reconciliation, MS Excel
  • Issued materials and tools per site requirements and maintained accurate daily issuance records for accountability.
  • Coordinated with site supervisors to prioritize material and tool availability for critical tasks.
  • Maintained ledger entries and updated stock balances to reflect daily movements and consumptions.
  • Conducted periodic checks on tool condition and availability to reduce downtime caused by missing equipment.
  • Prepared material issue summaries for site management to support invoicing and stock control.
  • Assisted in stocktaking and reconciliation activities to ensure ledger accuracy.
Expo Gas Containers Ltd
Mumbai
Material Controller
Jan 2007 – Oct 2011
Managed inventory and issuance of gas containers and related materials, maintaining records and supporting warehouse operations over a multi-year period.
Tech Stack: GRN, Inventory Reconciliation, Documentation Management, MS Excel
  • Managed receipt and issuance processes to maintain accurate inventory levels for containers and consumables.
  • Maintained precise inventory records and performed regular reconciliations to align physical stock with system ledgers.
  • Prepared GRNs and verified supplier documentation to ensure correct deliveries and acceptance.
  • Coordinated with suppliers for timely replenishment and resolved invoicing or quantity discrepancies.
  • Performed periodic audits and assisted management with inventory control improvements.
  • Implemented practices to streamline issuance and reduce administrative turnaround times.
Material Coordinator Tamimi Global

Education

H.I.T
Diploma in Computer Applications • 2005

Certifications

Computer Hardware and Networking
Airside Induction ICAO — ICAO
Basic Operating Jet A-1 Fixed Plant ICAO — ICAO
Airside Vehicle Operating System ICAO — ICAO
Basic Operating Jet A-1 Mobile Plant ICAO — ICAO
Hydrogen Sulfide (H2S) Awareness and Escape Training

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